Distribution of Certificates of Appointment. (6) If it is desired to include the clause in solicitations and contracts when a research and development contract is contemplated, the contracting officer shall use the clause with its Alternate V. (1) The contracting officer shall insert the clause at 52.243-2, Changes-Cost-Reimbursement, in solicitations and contracts when a cost-reimbursement contract for supplies is contemplated. Should the contracting officer disagree with the advice provided, the contracting officer shall document in the contract file the reasons therefore and provide a copy of that document to the reviewing Office of Acquisition and Materiel Management office. This deviation is effective until cancelled.]. (4) Issue termination notices. (i) Except for a contract for blood and orders placed by duly authorized ordering officials against awarded indefinite delivery vehicles, the contracting officer may delegate this authority only to other Government contracting officers under centralized indefinite delivery type contracts and the contract will so state. (2) The HCA will make the final determination whether a course is accepted as business-related for the purpose of granting Level I warrant authority. (b) In addition, the HCA may delegate micro-purchase authority to VA employees under VAs purchase card program.

(5) The contracting officers technical representatives (COTR) technical evaluation of the proposed change. 801.602-74 Review requirements for an interagency agreement. For Deaf/Hard of Hearing callers: 0 For firm-fixed price type contracts, the Contract Monitor, on a regular basis, should review the costs of services being provided to ensure they do not exceed the amount obligated by the contract. (f) Any applicable justification and approval under FAR 6.303 and 6.304. When a bid or offer, proposed contract modification, or proposed lease requires a business clearance review under 801.602-76, the contracting officer must forward the required documents (see 801.602-84) and the following information to the appropriate Acquisition Resources Service central or regional office. All questions concerning the Contract Monitor's duties and responsibilities should be directed to PMD, at (202) 663-4222. A unilateral modification is a contract modification that is signed only by the contracting officer. (i) Any amendment to a solicitation; (ii) Change orders issued under the Changes clause of the contract; (iii) Any other unilateral contract modification issued under a contract clause authorizing such modification without the consent of the contractor; (iv) Administrative changes such as the correction of typographical mistakes, changes in the paying office, and changes in accounting and appropriation data; (v) Supplemental agreements (see 43.103); and. 121(c), Title 48 of the Code of Federal Regulations (CFR) 1.301 through 1.304, and other authorities as cited. 801.690-8 Interim appointment provisions. A VA field facility contracting officer or a contracting officer at the VA National Acquisition Center or the Denver Acquisition and Logistics Center may sign an interagency agreement if the dollar threshold is within the contracting officers warrant limit. (d) Each Certificate will be serially numbered, reflecting the facility number, the year of issuance (e.g., facility number - year of issuance (2 digits) - sequential number, 560-04-10), and have an effective and expiration date. (a) In carrying out the responsibilities of FAR 1.602-2, the contracting officer may designate another Government employee as COTR to perform the functions in this section and 801.603-71. (3) Where the contractor takes exception to VAs accord and satisfaction language. (iii) Purchase order modifications as specified in 13.302-3. The deviation also further delegates the SPEs authority to the HCAs and others as deemed appropriate. A contracting officer must submit to Acquisition Resources Service (Office of Construction and Facilities Management and National Cemetery Administration contracting officers shall forward the documents to OGC (025)) for review copies of the following documents when a business clearance review is required in accordance with 801.602-76: (a) The request for contract action, including a justification of need (i.e., the using service purchase request). (v) Paragraph would be VAAR 809.106-4(c) outside the VAAR and 809.106-4(c) within the VAAR. The Contract Monitor will review the proposed change(s) and if he or she agrees that the changes are necessary to achieve the desired outcome, he or she will recommend to the Contracting Officer and supervisor, in writing, that the proposed change(s) should be incorporated into the contract.

(g) Grandfather Provision for the Education Requirement. (a) Letters of agreement shall not be used. Termination means the revocation or rescission of an appointment as contracting officer. A detailed description of the Contract Monitor's responsibilities and duties is provided below. COCB means the Contracting Officers Certification Board, a group of VA officials, listed at 801.690-3(c), who evaluate and recommend to the DSPE individuals for delegation of contracting authority as Level II warrant or Level III warrant (Senior Limited or Unlimited) contracting officers. A copy of EEOC Form 112, Delivery Receipt, is appendix 1, hereto. (1) Contracting officers and non-warranted contract specialists who have completed the core training requirements shall obtain a minimum of 80 CLPs of continuing education or training every two fiscal years to stay abreast of current acquisition knowledge and skills as mandated by OFPP. 1-800-669-6820 (TTY) %%EOF Makes site visits, when appropriate, to the Contractor's facility and checks contractor performance to include: Ensures timely notification by the Contractor of any anticipated overrun or underrun of the estimated cost under cost-reimbursement contracts. (1) The contracting officer shall insert the clause at 52.243-1, Changes-Fixed-Price, in solicitations and contracts when a fixed-price contract for supplies is contemplated. (c) The contracting officer may issue a change order by electronic means without a SF30 under unusual or urgent circumstances, provided that the message contains substantially the information required by the SF30 and immediate action is taken to issue the SF30. (b) The HCA shall file a copy of the warrant in the delegation of authority file. Keeps detailed records of the Contractor's performance, and if it is not satisfactory or if problems are anticipated, notifies the Contracting Officer and supervisor, in writing, as to the cause and recommends a course of action from a technical standpoint. (b) Each noncompetitive solicitation, quotation, proposed contract, or agreement with an anticipated contract award value of $500,000 or more, inclusive of options. Certification includes minimum requirements for education, training, and experience. The number to the right of the dash represents the subsection. (b) The VA Office of Inspector General may issue contracts for commercial items, including services, using a letter format (see FAR 12.204(a)), provided billing information and required clauses are included in the contract. (d) The DSPE may authorize individual deviations from the FAR and VAAR when an individual deviation is in the best interest of the Government. An official website of the United States government. (v) The estimated or agreed contract price. The Contract Monitor is responsible for the following: [Note: In the case of litigation support contracts for over $25,000, the Deputy General Counsel and the Director, ATSS, must be sent copies of all billing and contract-related information provided to supervisors.]. (b) For contracting officer warrants issued prior to January 1, 2007, the minimum requirements for qualifying as a contracting officer previously specified in VA regulation and other internal VA guidance shall apply. The COTRs may perform duties, as specified by the contracting officer, such as, but not limited to, the following: (1) Inspect and certify compliance with the quality and quantity requirements of the purchase order or contract. (g) Documents relevant to determining whether the contractor is responsible, including: (1) Verification that the vendor is not suspended, debarred, or on the Department of Health and Human Services Exclusionary List; (2) Verification that the vendor has filed any required VETS 100 report (not required if the acquisition is for a commercial item); and. LD%N9,1I&9=8GVg8 $oT&[h]@RY/`f&8dVN*WS69{Yh##@S>Ibr||\%.W5^(r/=Ntk (3) A statement addressing whether the proposed modification is within the original scope of the contract and specifically addressing the facts considered in reaching the conclusion. The Office of Resource Management must request legal review of all these documents. Representatives of contracting officers; receipt of equipment, supplies, and nonpersonal services. endstream endobj 408 0 obj <>stream The contracting officer must not sign or release a document to the contractor until OGC concurs. The contracting officer must fully implement any accepted review comments as follows: (1) Before opening the bid or proposal for a competitively awarded contract. (vi) Removal, reinstatement, or addition of funds to a contract. (3) Training course equivalency will be determined and approved by the Chief, ATCD. 988 (Press 1), U.S. Department of Veterans Affairs | 810 Vermont Avenue, NW Washington DC 20420. (b) Under the FAR at 1.601(a) and 2.101, an HCA is a senior level position. (d) Training. hb```b``> "l,\&567050o`l`[ H` n6 E4tN$1uI46,:YC]p`h``h`Rb!4H|Y@Z Pt@NK1A1>bJsxy xlU`ae`U``;Z l,X4 QVd`nZA hj`YF Zvr7 PQ\ The DSPE may authorize class deviations from the FAR and VAAR when a class deviation is in the best interest of the Government. (a) The HCA has overall responsibility for managing the procurement program assigned to the activity. (2) The contracting officer will review the file and forward it to the approving authority specified in paragraph (b) of this section with any comments or information that the approving authority should consider in evaluating the request for ratification. (2) Construction, when a fixed-price contract is contemplated and the contract amount is expected to exceed the simplified acquisition threshold. [Deviation per Class Deviation801.602-75, Review RequirementsOGC, dated April 12, 2017, updates the review requirements for the Office of General Counsel. (a) Authority to authorize individual deviations from the FAR and VAAR is delegated to the SPE and is further delegated to the DSPE. information only on official, secure websites. (b) All VA contracting officers must obtain a business clearance review prior to award of any contract, task or delivery order, or blanket purchase agreement or execution of any contract modification with a value of $5 million or more or prior to award of any lease with a value of $300,000 or more per year. Unilateral modifications are used, for example, to-. (2) The SF30 may be used for-. 801.602-78 Processing solicitations and contract documents for legal or technical review - Veterans Health Administration field facilities, Central Office (except Office of Construction and Facilities Management), the National Acquisition Center, and the Denver Acquisition and Logistics Center. (6) A memorandum from the appropriate office indicating that funds are available or a statement concerning the actions that must be taken to secure the required funds. This list should include-. (4) Citations of authority (e.g., statutes or Executive orders) in the VAAR shall follow the Federal Register form guides. The interest penalty must be paid whether the Contractor requests it or not. (d) Micro-purchase Level. (ii) Subpart would be VAAR Subpart 809.1 outside the VAAR and Subpart 809.1 within the VAAR. VA contracting officers who are promoted to GS 13-and-above will no longer be covered by this Grandfather provision and, therefore, must meet the current Experience, Education, and Training requirements for the specific warrant authority that they currently hold or to which they wish to be appointed. 801.690). (2) When the modification is for a time extension of 60 days or more. (4) The contracting officer shall ensure that a cost analysis is made, if appropriate, under 15.404-1(c) and shall consider the contractors segregable costs of the change, if available.

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